CWS Hospital Staff Management System

CWS, Hospital Staff Management System, is for staff working management of hospital staffs such as medical doctors, nurses, pharmacists, administration staffs etc. offering roster creation, day/night shifts management and operation room standby management etc.

Workstyle Reform Laws will have taken effect in hospitals. CWS provides basic platform for workstyle reform in hospitals.

Why is CWS required in hospitals?

Do you have such kind of problems?

You do not know the working hours of doctors
You want to prepare for a Health and Welfare Bureau investigation
You have already received guidance from regulatory agency.
You want to reduce the effort of monthly procedures such as overtime applications and notifications
You want to verify the appropriateness of reported work performance

Revision of labor standards act, compliance with agreement under Article 36

Enhanced guidance and audits by government bodies

Promotion of workstyle reform at hospitals

CWS provides a solution

For hospitals

CWS takes care of creating of nurseﾂ’s shift schedules and receipt registration (Form 9). It can also deal with various working arrangements such as night duty, night shift, on-call and share terminals or link with electronic clinical records and ordering systems.

Understanding working hours properly

CWS provides a better understand of working hours through the digitization of attendance records with attendance stamps obtained from IC card readers, including compliance checks on self-assessment such as overtime work, understanding overtime hours. It also enables checks on the frequency of day/night shifts.

Overtime management

Reforming work time management is also needed in medical institutions, and rectifying long working hours requires an understanding of the employment situation in real time. Overtime hours are totaled in real time, and a long working hours alert function raises awareness and prompts early countermeasures.

Uniform management and cost savings

Because CWS supports all types of occupation at medical institutions, it can integrate every system and greatly reduce their construction cost and running cost. It can also link to the payroll system, and calculate any additional rate according to work results or notifications.

Attendance records

Stamps (Understanding hospital attendance times)

Planning (Suitable personnel deployment)

Application and approval

Overall work sift management

Construction of staff information database

Attendance reference function

Operating environment & Infocom recommended specs

Server side

ﾂ・CPU: Xeon or higher

ﾂ・Memory: 12 GB or more

ﾂ・HDD: 800 GB RAID-1 or higher

ﾂ・OS: Windows 2016 Server 64 bit or more

ﾂ・DB: Microsoft SQL Server 2016 R2 Standard Edition or later

ﾂ・Other hardware: CD-ROM drive, monitor, keyboard, mouse, LAN environment, backup device (DAT, etc.), UPS, etc.

ﾂ・Software: Backup software

Client side

ﾂ・CPU: Core 2 or later

ﾂ・Memory: 4 GB or more

ﾂ・HDD: 10 GB or more free space

ﾂ・OS: Windows 10

ﾂ・Browser: Internet Explorer 11 or later

ﾂ・Other software: Microsoft Excel (2016 or later), Adobe Reader (PDF browsing)